How do I merge with another Gmail or third-party email account?
There are two ways you can merge or migrate another Gmail or other third-party email account with your new Cardinal Cloud account. The first way is the easiest, but will only work if you do not have any mail folders or tags in the account you want to merge. This way is the POP3 way. Cardinal Cloud allows you to add a third-party email account that it will periodically check and download mail from.
The other option is more advanced, so you may need assistance from the helpdesk. This involves adding the third-party account to Outlook with IMAP and then using the one-way-sync option with the Google Apps Sync for Microsoft Outlook tool. You could also add it to Outlook or Thunderbird and drag-drop manually. The helpdesk will support merging third-party Gmail accounts that was used for forwarding mail from a SUNY Plattsburgh account.
Start off in your Cardinal Cloud email and click the gear to go to "Settings".
Once in settings navigate to the "Accounts" tab and click on "Add a POP3 mail account you own".
Enter the email address that you want to add. For your case this should be an @gmail.com account, unless
you are opting to add another third-party email provider.
Google then tries to intelligently figure out what the POP3 server is that you are supposed to be connecting
to, which many times can be wrong. Either select pop.gmail.com or go to "Other..." and type it into the box.
This may be different depending on the third-party provider you are adding. See their instructions for what
to put here if it is another provider other than Gmail.
On this same screen you should make sure that your Username is your full Gmail email address and you enter
your password. Make sure port is set to "995" for Gmail, check with your provider for the port they use
if you are using a different provider. Some providers allow the client to leave a message on the server after
it gets downloaded, Gmail does not because that setting is set in the account settings itself. We'll visit
this later. You can choose to skip inbox or put a default label on incoming messages. Then click "Add Account".
If you want to be able to send messages as the same address you just added, you can choose Yes on the next screen.
Otherwise, choose No and skip the related steps.
Verify your name and choose "Treat as an alias" and then click Next.
Finally, click "Send Verification" and you will get an email. Click on the link that Google provides in the email
and you are finished, you can now choose to send mail from that email address when composing mail.
In the "Accounts" tab you will now see the POP3 account you just added, and it will display when its checking mail
or the last time it pulled messages. Clicking the refresh button in the main Inbox screen will attempt to check for
messages on all accounts, including any POP3 addresses you've added.
In the other Gmail account you want to make sure POP3 is turned on. First go to the Settings and this time choose
the "POP/IMAP Download" tab. If you want to download all messages received EVER choose the first option, otherwise
choose the second option for just the new messages coming in. Then you can choose whether you want mail in that current
account to be deleted, archived, or left in the Inbox when they are downloaded by your Cardinal Cloud account. Once turned
on, click the "Save" button and you will now receive all mail going to this account; as well as old messages.